How to organise a meeting on zoom app – none:. Creating Zoom Meetings That Allow External (non-SBU) Participants
Toggle OFF the Host video and Participant video for the start of meetings. The host and participants can use the in-meeting controls to enable or disable their. Zoom Meetings on smartphone next to office equipment stock 1 download the Zoom app on your device and use it to host a meeting or join. app and ask you to enter the Zoom session’s meeting ID and password. You may join the Zoom court session if you join before the host is ready to start.
8 Ways To Add Some Fun to Your Next Zoom Meeting.
Step 4. Clicking the Copy URL button, then paste the URL into an email message to the participants you wish to invite. Click the Copy invitation button, then paste the message into an email to the participants you wish to invite. Click one of the email service buttons. Your chosen email service will appear with a preformatted invitation. Oct 29, · Step 1, Open the Zoom application on your PC or Mac. It’ll be in the Windows menu on a PC, and in the Applications folder on a Mac. If you’re not already signed in, you’ll be prompted to do so 2, Click the blue Schedule icon. It’s the calendar icon near the bottom-left corner of 3, Enter a topic for your meeting. In the Topic field, type a Views: 12K. Jan 15, · Open the Zoom app on your PC. Click the gear icon under your profile image. Click the Video option. Check the box next to Turn off .
How to organise a meeting on zoom app – none:
While turning off automatic adjustments can preserve the natural sounds of music, singing, or spoken word, it also requires meeting participants to position their microphones and speakers properly, and to manually adjust their microphone levels.
Good conferencing etiquette is also important with these settings; participants should use headphones when possible and mute their microphones when not speaking or playing. These are advanced features; the instructions below assume you have basic knowledge of Zoom and your computer’s audio and video settings. Remember that each participant will need to adjust their settings to transmit natural sound. Be prepared to advise other participants on how to adjust their audio settings and speaker and microphone placement for best results.
After you click Share to share your screen, select Share computer sound in the lower left of the screenshare window. You can move the window around your screen as needed, or hide the video entirely.
You can switch any of the layouts except floating the thumbnail window to full screen mode by double-clicking your Zoom window. When in Gallery View, you can click and drag videos to create a custom organization. After the first change, all other participant tiles will remain in place until moved. New participants will be added to the bottom-right, on the last page if multiple are present.
Your custom order will be seen only by you, or the host can deploy their custom view to all participants.
This order can be released and gallery view will return to normal behavior. Visit FloridaBar. Cyber Alerts. October 23, Video Conference Toolkit. This prevents people from renaming themselves as a way to hide their identity. This can be enabled or disabled from the security button. There are many cases where you would want participants to rename themselves. Renaming can be used to add information such as pronouns, group name, or affiliation.
This is a great way to control who is speaking. If you are allowing people to talk using this function along with raise hand works well. In a webinar only host, cohost s , and panelists can have video on. While the best scenario is to keep disruptive persons out of your meeting to begin with, if your meeting is being disrupted, there are things you can do to minimize the disruption. A participant could be saying something or simply making noise. You can mute one person or everyone in the meeting.
You can also prevent users from unmuting themselves. A participant could have something offensive in their webcam video or in their virtual background. You can:. While someone is sharing, this button is at the top of the screen. Click it to stop the share. This tutorial shows you how to prevent people you have removed from meetings from reentering:.
Your Account:. Academic Affairs. About Us. High Profile Meeting and Webinar Recommendations Zoom Recommendations Record for review later Turn off local recording for participants Note: remote users may simply record their screens using any of a variety of tools anyway.
Turn off annotations User settings To enable annotation for your own use: Sign in to the Zoom web portal. In the navigation panel, click Settings. Webinar Differences A webinar is great for having a panel and informational broadcasts. Types of Participants in Webinars There are 3 types of users in webinars. Chat The chat settings in a meeting are no chat, chat to host, chat to everyone publicly, chat to everyone publicly and privately.
Participant Video in Meetings Participants by default can have their camera on or off. Breakout Rooms Meetings have breakout rooms. Share screen In meetings the host can, allow or not, participants to share screen. Registration You can require registration in both meetings and webinar. Notification sends an email to the host when someone registers.
Recording You can always decide to record your meeting. If needed, logs and data from Zoom can be requested via a OneHelp ticket to support the case against a student. Below are some of the steps that the host of the meeting can take when dealing with inappropriate behaviour on Zoom.
The Security icon in the meeting controls allows the host or co-host of a meeting to enable or disable options during a meeting to secure the meeting and minimize disruption during the meeting. Most of these settings can be controlled prior to the meeting when creating the Zoom meeting link. If the settings are enabled during the meeting creation process, these settings will be applied in the meeting by default.
The Security icon is only available to the host or co-host. You can Enable or disable certain in-meeting features. Some of these settings can also be found in the Participants list. Lock Meeting : Locks the meeting, keeping new participants from joining the meeting. Allow Participants to : Enable or disable the following features for all participants.
Rename Themselves : Allows participants to change their name displayed to other participants in the current meeting. Remove Participant : Allows the removal of a participant from a meeting. The participant can not re-join unless Allow removed participants to rejoin is enabled in the meeting settings. Suspend Participant Activities: Turn off all participant’s video, audio, and ability to share their screen. Also lock the meeting to prevent participants from joining. This will apply to all participants.
Share this document on Student Wellbeing and behaviour during lectures in your iLearn unit. This guide details 2 options for making Zoom recordings available to your students via Echo This can be useful if you would like your Zoom recordings to appear on the Echo recording list with other Echo Universal Capture and classroom lecture recordings.
Some settings are required to be configured within your Zoom account. This will only need to be checked once and will apply for all subsequent Zoom meetings you conduct. Check that:. Echo allows you to map your existing scheduled Zoom meetings into existing Echo courses. Zoom is our preferred web conferencing platform for online video communication and collaboration. We recommend that it be used for smaller scale groups such as tutorials and seminars. Require Class Registration – When setting up your meeting not available in the app – This option will save the list of participants who attended your session, similar to a roll call.
You can enable the “Registration” setting through macquarie. Please note that there is no option to enable this in the application itself. Schedule Recurring Meetings For Tutorials – If you set up a recurring meeting either through the app or macquarie. Require Self-Identification – It is not always possible for the instructor or the students to see who is talking. Knowing who is speaking sometimes provides clues regarding the best response and provides the instructor opportunity for later follow up with the student.
Consider having students first say their name before sharing or asking a question. You may also ask students to use the “Raise Hand” feature, where it is possible to see a hand icon next to the name of the student when you open “Manage Participants” in your Zoom dashboard. Use Microphone Awareness – When teaching a course via Zoom you may wish to turn off participant microphones when setting up your meeting. You may wish to encourage students to use the “Chat” feature to request that they be unmuted in order to speak.
Once done talking students should be reminded to mute their microphone to avoid their background sounds coming through to the entire session. There are two main ways of starting a meeting in Zoom. It is possible to use your own meeting ID which allows you to simply start a session immediately, or you may schedule a meeting for a set time which can recur.
This recurring meeting can either be set in the Zoom application or on macquarie. It is possible for the host to share a screen from their computer. It can either be a share of their desktop or a particular window, for example a set of PowerPoint slides. The participants can view this in full screen.
When the host is not sharing, if enabled in the settings, a participant can be given permission to share their screen, for example in class tutorial presentations can be presented in this manner. Another screen that can be shared by the host is a whiteboard.
This allows the host to host a virtual whiteboard which can be drawn on with virtual markers, erasers, stamps, and text editors. Multiple pages can be created in this manner, and a virtual laser pointer can assist with presentation. Breakout rooms allow for smaller groups within the participants to gather in their own web conference space. Groups can be created automatically or manually. The host can check in to each of these rooms as they wish. Sessions on Zoom can be saved to the local machine your computer or to the cloud.
Cloud recordings are saved to your private Echo Library, from where you can share the recording to your class course. To learn more about these functions, go to: the Zoom Help Centre and enter the function name in the search bar. While meeting can be started and scheduled from the Zoom web portal Macquarie. The Zoom web portal is primarily used for changing your meeting settings and Zoom Phone settings. You can also use the web portal to customize your profile. This will also download the desktop client to your machine.
If Launchpad is on your dock, you can click that to access your applications list, and open Zoom from there. On all versions of Windows, you can pin the Zoom desktop client to your taskbar, by right-clicking on Zoom desktop client , and then clicking Pin to Taskbar. When thinking about scheduling a Zoom meeting with your students, there are two ways to share these links with them.
This is because when you add the URL into your iLearn unit you can restrict access to a specific group. If you are not using groups in your iLearn unit, we recommend scheduling your meetings via the Zoom iLearn activity. By scheduling via the Zoom activity, your students will click on the one link and it will list all the scheduled meetings in the one place. In both methods of creating meetings, you can schedule a meeting with multiple occurrences, so that each occurrence uses the same meeting ID and settings.
You can schedule these meetings in daily, weekly, and monthly increments. We recommend creating a specific Topic in your iLearn unit where you place all your Zoom links. This way your students will know where to find all the links. The person who creates the Zoom meeting has the host privileges for the meeting.
If your Tutors will be running the meetings for their tutorials, you can ask them to create the meeting links and email it to the conveor who can upload it into iLearn unit as a URL link. Go to the Using Groups with Zoom Meetings accordion to view step by step instructions. Not required. Echo is integrated into the venue and will live stream the venue microphones, display sources and if requested camera image. Live Transcription provides robot transcription services, which enables speech to text transcription in Zoom Meetings and Zoom Webinars.
This feature is enabled by the host of the meeting or webinar once it begins. Participants will not see the Live Transcript option unless the host enables it.
This feature is not available in Breakout Rooms. Once Live Transcription has been enabled by the host, participants have the option to choose how they want to view the robot transcription feature. There are many options available to help you make your Zoom sessions more interactive by taking advantage of Zoom polls, chat, annotations, and breakout rooms.
We recommend, before using these functions with students, that you practice using them with a colleague, as both a participant and a host, as there are minor variations in the role functions. Download this step-by-step guide of different Zoom functions that you can use for teaching. Contact the Learning Technology Services team via ilearn. Skip to content Skip to navigation. Search this site. To check that the change has been made to your account, or if you require a meeting with a non-MQ participant, please see the section below on Allowing Non-Macquarie participants.
How do I schedule a meeting? How do I invite others to join? Check and update Zoom Where do I download the latest version? How do I join or test my computer audio? How do I test my video? Watch this video on getting started with Zoom meetings Zoom is a tool available in iLearn for web conferencing and real-time online communication. You can use Zoom to: provide video and voice communication text chat screen sharing and annotation interactive whiteboard poll breakout rooms record your meeting Watch this video which is led by Zoom on Getting started with Zoom Meetings to learn everything you need to know about starting a meeting or recording.
This video is 30 minutes long and you can watch it at a time that is convenient to you. Profile Your Zoom profile allows you to update your user information, including your name, personal meeting ID, email address, and more. To add or change your profile picture, click Change , then adjust the crop area on your current picture or upload a new one.