How to Schedule and Host a Zoom Meeting | Senior Tech Club.How to Schedule a Zoom Meeting
You can participate in meetings from your home computer, laptop, tablet, or smartphone. Some of the main features that Zoom offers include the ability to:. For advice how to host a scheduled zoom meeting uk guidance on learning effectively through Zoom meetings please see this guide. Zoom has a dedicated page with collated resources covering remote learning during the COVID pandemic here. Below you will find information on how to access your Zoom account, how to join lectures, best practice for using Zoom, and some guidance on troubleshooting any issues.
You can download the Zoom app here. Once downloaded start the app by clicking the Start icon, navigating through the list of apps and clicking the one called Start Zoom. Follow this guide for more information. Click Continue to proceed with the sign in process and if prompted be sure to select your university Microsoft account.
Alternativelyclick Sign up Free and create an account using you university email and password. Minimum requirements for desktop devices can be found hereand mobile devices here.
For optimum call quality we recommend that you use a headset with an in-built microphone. The benefit of this is that the microphone will pick up sound without how to resize folders on desktop windows 10 ambient noise or room echoes, and the headphones will allow you to hear the other participants clearly and ensure that your call does not disturb colleagues that may be near-by.
The inbuilt webcam on laptops and mobiles are high quality and usually suitable for Zoom calls. Desktop PC users will likely need to purchase a webcam that will sit on top of their monitor. Headsets нажмите чтобы перейти webcams are available online to fit a range of budgets.
Logitech manufacturers high quality products, however other companies also offer high tl products. There are several methods to join meetings scheduled by someone else. The most common are covered below, and information on other methods of joining a meeting can be found here.
If your lecturer has opted to use the Zoom integration in Canvas you will be able to open the course, click Zoom in the left hand menu, and join the meeting from the list.
You will also be able to join the meeting from your Canvas calendar. Open the calendar invite and click meetnig the link listed under Join Zoom Meeting. This will open your Zoom app and connect you to the meeting. If you do not have Zoom downloaded the link will prompt you to download the app. The meeting ID is also listed in the calendar invite. Scheeduled to swanseauniversity. The meeting ID is listed in the calendar invite; if you have not received an invite you will need to contact the meeting host and ask for the invite to be sent or for how to host a scheduled zoom meeting uk meeting ID.
You may wish to join by q if you are not in the office. Your Zoom invite will list the how to host a scheduled zoom meeting uk to dial to join the meeting; when connected you will be asked to enter the meeting ID.
The invite generated ссылка на страницу scheduling will include information for participants to join the meeting through How to host a scheduled zoom meeting uk as well as from Skype for Business, video conference rooms, go phones. There are two main methods of scheduling a meeting, covered below. Click here for more information. Open Outlook and click Schedule a Meeting.
Set the meeting as required and click continue. You can then specify the date and time of the meeting, and invite participants. Click Schedule on the Zoom app and configure the meeting as required.
Ensure that Outlook is selected under the Calendar option and click Schedule. A meeting invite will open in Outlook with details on the Zoom meeting pre-populated.
Add required participants and hot the calendar invite. It’s possible to start and host an instant meeting from the desktop app. Clicking New Meeting will start a meeting, and you can invite other participants by clicking Invite on the Zoom toolbar. You can also start a meeting from within Outlook. It’s possible to share a whole screen with other participants or share individual applications such as just a PowerPoint presentation.
An in-depth guide to sharing content in a meeting can be found here. In a meeting click the green Share button. You will see several options to share; the first will be your whole screen, the second a whiteboard, and then the programs you have open will be listed.
Please note – be sure jeeting check Share computer sound if you need the other participants to hear a video for example. As the meeting host you can dictate who can share content.
In large lectures it may be prudent to deny all other participants the ability to share content. To do this:. Zoom has powerful built in collaboration tools. These tools allow a group to annotate a document or work directly on the document. Information on annotation can be found hereand remote control here. Recordings can be scheduled ahead of time or started during a meeting. You can also stop a recording and start it again during a meeting.
Local recordings, once processed, include an mp4 video file as well as an audio only m4a file. Recordings made to the cloud include an additional text file which includes a transcript of the meeting. Recordings will be deleted after 60 days, so please download locally if you need to keep the recordings for longer.
Every user has Mb of Cloud storage space as standard. When scheduling a meeting as detailed above navigate to the advanced options and select Record the meeting automaticallyand then select Local or Cloud recording as needed. In a meeting click the Record button on the main Zoom menu.
You will have the option to select Local or Cloud recording. You can stop and start the recording as required, however this will create separate files. Recordings made locally are stored in your Documents folder, under the folder named Zoom. Cloud recordings can be accessed by clicking Sign in at swanseauniversity.
Detailed information on recording meetings can be found here. The Welsh Video Network are here to assist you with schedulee issues and offer advice on best practice while using Zoom. The University has contractual agreements with Zoom for secure and compliant data processing and storage. This covers live meetings and the storage of recordings and chat transcripts on their cloud platform.
The recording of meetings and lectures are subject to GDPR. Participants will be informed that they how to host a scheduled zoom meeting uk being recorded and recordings must be managed in a manner compliant with GDPR. For further information in relation to how your personal data is processed please via the Student Privacy Notice. Menu Login. Coronavirus Recovery: advice and latest information. Zoom Conferencing. Some of the main features that Zoom offers include the ability to: Schedule, host, or join meetings How to host a scheduled zoom meeting uk content and collaborate on documents Record meetings locally or to the cloud Automatically w transcripts Utilize chat, polls, and breakout go For advice and guidance on learning effectively through Zoom meetings please see this guide.
Where to find support Below you will find information on how to access your Zoom account, how to join lectures, best practice for using Zoom, and some guidance on troubleshooting any issues. Using the Desktop App The home tab of the Zoom app allows how to host a scheduled zoom meeting uk to start, schedule, or join um meeting, as well as share your screen in a meeting without your camera or audio.
The other tabs allow you to start Schwduled channels, view a list of your upcoming meetings, and view your contact list. This video gives an overview of the main Zoom desktop app interface. In meeting features of the app are covered in the sections below. Hosting an instant meeting It’s possible to start and host an mewting meeting from the desktop app.
Note: All meetings are password protected as a default. Remember how to host a scheduled zoom meeting uk include the xcheduled when you invite participants.
As a default each meeting uses a randomly generated meeting ID. This creates unique joining details for each Zoom conference you create. Don’t share your meeting link on social media or other public forums. Anyone who comes across this link will be able to join the meeting. Sharing Content In a meeting click the green Share button.
We have compiled a short troubleshooting guide below which will help you solve how to host a scheduled zoom meeting uk issues.
BBC homepage If the connection is unstable plug into a wired connection or move closer to the Wi-Fi access point AUDIO ISSUES If you hear an echo or feedback make sure that there is only one device in each room on the call If how to host a scheduled zoom meeting uk participants cannot hear you make sure that you are as close to the microphone as possible, and your microphone is unmuted in the main Zoom menu If you cannot hear the other participants make sure your volume is turned up читать статью VIDEO How to host a scheduled zoom meeting uk If the other participants cannot see you make sure your camera is turned on in the main Schedulev menu.
If the video is pixelated or lagging use a wired connection or move closer to the Wi-Fi access point. Participants will be informed that the meeting will be recorded, for what purpose, and how and with whom this will be shared. Parts of that recording could count as personal data according to data protection legislation.
Personal data in recordings could include your name, images of you and any opinions you contribute and anything you say about yourself. Recordings will likely be in the legitimate interests of the University for example, in order to improve student experience of teaching sessions being how to host a scheduled zoom meeting uk online. S interests applies when the how to host a scheduled zoom meeting uk processing is not required hos law but is of a clear benefit to the organisation or the individual, there is limited privacy impact on you as the individual and we think you would reasonably expect us to use the personal data in the way that we wish to.
Access to recordings will be restricted to the intended audience. Recordings will be stored, archived and deleted in line with the principles of the GDPR recordings will not be kept beyond their useful purpose.
– How to host a scheduled zoom meeting uk
Scheduked is a name and service that many in our community may not have heard about как сообщается здесь how to host a scheduled zoom meeting uk March When schools, business and events shut how to host a scheduled zoom meeting uk for the pandemic, millions of people turned to Zoom in order to have video meetings using their читать далее, smartphone and tablets. In fact, the number of Zoom users has grown from about 20 million to an estimated million in a very short amount of time.
It is used by friends and families to keep in touch during the shutdown. It is used by organizations to replace workshops and classes. It is even used by churches посмотреть больше conduct worship services virtually. If you are a participant in a Zoom meeting that is hosted by another person or if you need to install the Zoom app, check Ik How to Attend a Zoom Meeting for details.
Print Recipe. However, a Zoom account is required if you want to schedule and host your own Zoom meetings with families and friends. Having a Zoom account also allows you to create your own Instant Meetings and access your personal settings, where you meetinng control meeting activities and update your profile plan at any time. Here is zoon comparison of the two basic plans from the Zoom.
US web site. The key decision criteria is the limitation of the time limit for group meetings with the free plan. If you can work with the 40 minute time limit on group meeting with 3 or more people, the Free plan is a natural choice.
If meting meetings of 3 or more people need to last longer than 40 minutes, the Pro plan is your choice. A paid plan is also required if you need other account add-ons for webinars and other advanced features. Signing up for ot Free account is simple but has several steps. You can access the sign up process at zoom. After accessing the signup page, a five step process will complete the action.
In this process you will:. On the following screen where you supply your login and password, also check the How to put status on zoom me signed in box so that you do not have to sign in zoim time you launch the Zoom app.
Now that you have the Zoom app installed and you have created your Zoom account, you medting the tools you need to schedule and host your meetings. You are the organizer of a family video meeting and you would like to setup the associated Zoom meeting.
You have already communicated with your group that the meeting will occur at some point in the future at a specific date and time. The process is straight forward and simple.
Scheduling and hosting a Zoom meeting is a three step process. As the host with the Zoom account, you can schedule the meeting meetign a date and time and setup the characteristics of the meeting. Start the process by clicking on Schedule on the Zoom app home screen. You will then complete the schedule information for the meeting. Scheduld is a step-by-step description of the necessary information. Here are the essential elements of scheduling a Zoom meeting.
This is information that will be included in the meeting invitation. Tap or click the date field to посетить страницу the scheduling calendar. The three elements of how to host a scheduled zoom meeting uk time are set individuallyh. If you are using the Free Zoom account remember your meeting time is limited to 40 minutes.
You will be giving a warning if your duration is longer than what your account supports. This is particularly important if you sxheduled meeting with people from different parts of the country. Every meeting gets a new Meeting ID that will be reflected in the invitation.
This information will be included in the invite scheduld that you copy and paste to your meeting participants. These means zpom video will be on for all when they join the meeting. This is a meetong setting for private meetings with a small group of participants. Schediled internet connections hpw not available or poor, you might aa Telephone as an option.
This would provide a telephone number. If you are not an active calendar user, choose Other Hostt. The meeting is scheduled and the invitation information is displayed. This is the best time schefuled copy the meeting invitation in order to email it to other participants. The best time to take action on the invitation to your how to host a scheduled zoom meeting uk is immediately after scheduling the meeting.
After you have set the date, time and details of schedulec meeting and press Schedulethe following window appears. This window has all of the essential invitation um you would need to send to your other attendees. After pasting the invitation text to an email, you can add email recipients and additional text or information to the email message.
At this point, the Zoom app will launch the Mail app and automatically paste the invitation text into the email message. Its a convenient step for iPad users. The actions for iPhone users using the Zoom app to schedule the meeting requires a slightly different process. To send an email to your attendees you will. Tap Send Email to launch the Mail app and transfer the invitation text or Send Message to send a text message with the invitation text.
When um date and time of the приведу ссылку arrives, as the Host you are responsible for how to host a scheduled zoom meeting uk the meeting. You will also be responsible for admitting meeting attendees. If you plan to start the meeting on a computer, you launch the Zoom app just ahead of the meeting time, you will find the meeting on the Home page of the app. If the desired meeting is not displayed on the apps Home screen or if you are starting the meeting on a tablet or smart phone, you will need to how do i make my background picture fit in zoom the meeting list by:.
After starting the meeting, you have a number of options and controls meting how to host a scheduled zoom meeting uk common for everyday meeting. If you are attending the Zoom meeting with a computer or tablet with a larger screen, you can choose the layout of the meeting screen. The control for the layout selection is on the upper right hand corner of the screen. The Speaker View may be best if hpst are in a Zoom meeting like a training class or a presentation where there is a primary yo for the group.
This is also good if the presenter is sharing a screen or document with the group. Other participants are displayed in the upper part of the screen with small thumbnail images. If someone else in the meeting speaks, their image will move to the center featured spot.
The Gallery View is like a scheduld of friends all displayed on the screen at the same time. Up to 49 people can display on a big screen. Someone who is speaking will have a yellow border around their image. The Gallery View is great for informal meetings where you want to see more faces. These controls manage things like how to host a scheduled zoom meeting uk, video chat and more. If you meeting has a primary speaker, the presenter may put everyone on mute.
Or hiw ask everyone to mute. This how to host a scheduled zoom meeting uk background noise and feedback for the meeting.
With the camera off, your video is replace with your profile photograph or a blank box with your name. You can chat with all participants or a note to a single person. The host can end the meeting for all attendees. Use the following four questions to determine if you understand the skills taught in this lesson. Zoom — Getting Started on Windows and Mac. Zoom — Join a Test Meeting.
How to host a scheduled zoom meeting uk can type a question or comment about this recipe below. This information is only seen my club members. It is a safe place to ask your questions.
Schevuled must be logged in to post a comment. How to Schedule and Host a Zoom Meeting. This recipe will explore the steps for scheduling and hosting a Zoom meeting. Recipe List of Ingredients Use the links below to quickly access specific topic or information about this recipe. Do I need this Recipe? Learning Tips for Recipes. Sign Up for a Zoom Account. A Zoom account is not required zook you simply want to attend Zoom meetings as a participant.
In this process you will: Verify your Age — Select your birth date using the pulldown fields. Supply your Email address. This will be your login. At this point, Zoom will send you a verification email that you will use to complete the next step.
Activate your Account from a verification email. Simply click on the Activate Account button in the email. Supply your Name and create a password.