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How can I create an “always available” meeting in Zoom? : Bloomsburg University IMDC Infobase

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Solved: Re: Direct url to recurring meeting with registrat – Zoom Community.Article – Zoom – Reusing Meeting IDs

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Can I schedule a Zoom meeting and reuse the information again and again? How do I set up a recurring Zoom meeting with no set dates for the meetings?

You can start your scheduled meeting at any time after you scheduled it. A non-recurring meeting ID also known as a one-time meeting ID will expire 30 days after the scheduled date.

You can restart the same meeting ID within the 30 days and if you restart the meeting, it will remain valid for another 30 days. A recurring meeting ID expires if it isn’t used for days. Click the blue ” Copy the Invitation” link on the right side of the screen. We recommend saving the “San Jose” phone number, but removing the San Jose identifier.

Sign in to leave feedback. Please note that if Waiting room in enabled, the option for attendees to join the meeting before the host arrives is automatically disabled.

Tick Enable waiting room which means that participants cannot join a meeting until a host admits them individually from the waiting room. To enable a Waiting Room during a meeting: Even if the feature was turned off before the start of the meeting. During the meeting click on the Security icon at the bottom of the screen.

Tick to Enable waiting rooms. Breakout rooms Zooming through Breakout Rooms. Polls Using Polls in Zoom meetings. Lock a meeting Once a Zoom meeting has started and all participants have arrived, as an additional security measure, it might be practical to lock the meeting room from further participants joining the meeting. Security Icon The Security icon in the meeting controls allows the host or co-host of a meeting to enable or disable options during a meeting to secure the meeting and minimize disruption during the meeting.

The Security icon combines all these options in one place for easy access during the meeting. Hide Profile Picture : Enable or disable participants profile picture. Share Screen : Allows participants to start Screen Shares. Chat : Allows participants to use the chat function. Sharing Zoom recordings through Echo This guide details 2 options for making Zoom recordings available to your students via Echo Note that only you can see your Zoom recordings in the Echo Library until you choose to share them by completing the following steps.

Click the Echo block link. From the Echo recording list page click the small Echo logo at the top left of the page. This is your Echo Library. Click My Content. The Zoom recording will appear on this list. Note that the video must be processed fully before carrying out step 6. Select a Course , Term and Section. Choose New Class. Enter a Class Name. Optionally choose a start date and time. Optionally set availability dates to control when students can access the recording.

Click Share. For co-taught units, carry out step 6 and 7 again to add the same recording to additional units. The recording will appear on the list with the class name entered in step 7. Click New Class. Enter a Name for the recording.

Optionally assign a date and time this does not control the recording availability to students. Click OK. The newly created class will now appear on the list. We will upload the Zoom video file to this class. Choose Upload a file. Allow time for the video file to upload.

Once complete the video will begin to process and a grey progress icon is shown until processing is complete. Automatically sharing Zoom meeting recordings into your Echo unit page Echo allows you to map your existing scheduled Zoom meetings into existing Echo courses.

To map your Zoom meetings open the Echo block link in any of your iLearn units. Use the drop down menu to map any number of Zoom meetings to an Echo course. Click Save All Changes at the bottom of the page. Even when mapped, scheduled Zoom meetings are not displayed on the Echo course page until AFTER each Zoom meeting has concluded and the Zoom cloud recording has been automatically transferred across to Echo Zoom tips Zoom is our preferred web conferencing platform for online video communication and collaboration.

Invite guest lecturers to your tutorials for interviews, presentations and conversations. Record these sessions for further use as instructional content. Provide visual meeting space for students outside of regular class time and for online courses. Provide virtual consultation hours. Tips for Tutorials Setting recommendations: Require Class Registration – When setting up your meeting not available in the app – This option will save the list of participants who attended your session, similar to a roll call.

In-session recommendations: Require Self-Identification – It is not always possible for the instructor or the students to see who is talking. Set a Standard of Etiquette Some items to consider are: Students mute their mic if they are not speaking note: you can mute participants if you are the host. Explain to students how to ask questions or interrupt i. Avoid side conversations, shuffling paper, tapping pens, non-essential noise of any kind. This can be picked up very easily on microphones and make it hard for the remote locations to hear the main conversation.

Refrain from chewing gum, eating and drinking. Show that you are listening to others at the remote site by nodding your head. Direct questions or comments to a particular person at the remote site, by stating their name to gain their attention. Pilot using the tools Before using the functions with students, practice using them with a colleague. Practice being both the student and the host as there are minor variations in the role functions.

Ensure students know how to use required functions before commencing your main activities. This can be purposeful, For example: To practice using breakout rooms: Assign students to break-out rooms with the task of introducing themselves to their peers in their breakout room.

To practice using chat: Ask students to instant message their expectations for the session. Teaching on Camera Arrive in the virtual space and local room if that pertains a few minutes early to test all video and audio connections. If you have a teaching assistant ensure they have been granted co-host permissions by clicking on their name in the “Manage Participants” tab, ensure that they know the plan for your session and the level of assistance that will be needed.

Mute your microphone when you are not speaking for longer durations of time. Speak as you would in a traditional face-to-face class. When delivering a presentation, sharing images, files or video, remember to allow for a potential second transmission delay.

Pause after the end of your comments and allow time for students to respond before continuing to the next discussion or visual. Pedagogy and Collaboration Ideas Consider the following ideas when preparing to teach via video conferencing.

Always have and share a concise plan. Consider providing an agenda for tutorials so that students can clearly see how the class is going to progress. Teach to your lesson plan or agenda and be mindful of allotted time in order to keep students engaged and on task. Questioning and Inquiry – When presenting information take moments to provide time for questioning and inquiry to engage learners. Reassemble back to the tutorial group, having one person from each small group serve as a speaker representing their group in the larger group discussion.

Ideas for Using Zoom as a Screen casting Tool Create and narrate lecture slides while using Zoom’s “Annotate” feature which allows you to use a virtual pointer and add annotations on the fly. Share videos relevant to your unit, ensure you enable “Optimize Screen Share for Video Clip” and “Share computer sound” so students can view the video smoothly. Display documents and articles Use the “Whiteboard” to share a virtual whiteboard where you can draw using your computer mouse.

It is possible to make multiple pages and save all of these to your computer. Organising Sessions There are two main ways of starting a meeting in Zoom. Functions Screen sharing It is possible for the host to share a screen from their computer.

Whiteboard Another screen that can be shared by the host is a whiteboard. Polling The host can create a poll to ask participants, which can then be displayed to all viewers. Breakout rooms Breakout rooms allow for smaller groups within the participants to gather in their own web conference space. Saving videos Sessions on Zoom can be saved to the local machine your computer or to the cloud. Zoom desktop client While meeting can be started and scheduled from the Zoom web portal Macquarie.

Right-click on the icon, then click New Finder Window. In the new window, click Applications. Find zoom. Hover your mouse over Options , then click Keep in Dock. Opening Zoom on Windows Click the Windows icon in the taskbar.

In your apps list, scroll until you get to the Zoom folder. Click on the Zoom folder. Double click on Start Zoom , to launch the application. From the Desktop Client you can: Start a new meeting and invite people to the meeting. Join a meeting by entering the meeting id.

Schedule a meeting. Share your screen by entering the meeting id. How to schedule a Zoom meeting for your iLearn unit When thinking about scheduling a Zoom meeting with your students, there are two ways to share these links with them. Click Schedule a New Meeting. Enter a Topic for the meeting, this should be something that makes it easy for your students to identify eg.

Tutorial Monday 2pm. Optionally enter a Description for the meeting. Enter the date and time and duration for the first meeting. If this will be a Recurring meeting , tick the box for additional settings. Choose how often to Repeat every x week. Select the End date to stop the meetings by the specified date or after x occurrences. Leave the Passcode ticked. Select your required Meeting Options. Add in Alternative Host if required. The alternative host can start the meeting on the host’s behalf.

Copy the Invite Link. This is the link that all participants will click on to access the meeting. Go to your iLearn unit and Turn editing on.

Select URL and click Add. Enter a Name for the link and write a Description. Click to expand Restrict access. Click Add restriction an select Group. Select the required group. Click Save and return to unit. This link is now restricted to the required group. Select Zoom and click Add. Enter an Activity name for the links. Click Save and display. Click Open in a new window. Lecture Tuesday 11am. But what happens when a project or webinar is over?

What happens to that Meeting ID? But in case of recurring meetings, the same Meeting ID will apply for days after the meeting took place. But you might be wondering how to find the Meeting ID. Or login to the Zoom portal and see the ID next to the scheduled date and time of the meeting. Zoom Meetings are a lot like meetings in person. All you need is a good internet connection. Then, wherever you are becomes your office.

At home, on a train, or even in the park. If you know that the coming months will be filled with Zoom meetings, make sure that you set your calendar and copy down the Meeting ID.

Have you ever attended recurring Zoom Meetings? Did you have the same Meeting ID? Let us know in the comments section below. Your email address will not be published.

October 25, at am. Is it possible to add a recurring meeting to my Zoom account that is not mine, please? Other person sent me the link. Cynthia Hernandez says:.

 
 

 

Staff Portal – Zoom.

 
Must be pre-prepared before presentation is started. You can permanently enable waiting rooms or enable waiting rooms when required. Zooming through Breakout Rooms. But work-related meetings usually happen on a regular basis. The transcript saves up to the moment of clicking Save Transcript. Your Zoom profile allows you to update your user information, including your name, personal meeting ID, email address, and more. Hosts also have the приведу ссылку to disable Save Transcript.

 
 

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