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Enable and Disable Screen Share and Annotation for Participants

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To the right of the Share Screen button, click the upward arrow and then select Multiple participants can share simultaneously. This allows multiple participants to share their screen at the same time. During the Meeting Click on the up arrow near the Share Screen button in your meeting control bar. Click Advanced Sharing Options. Click All Participants.
 
 

 

– Enabling participant screen sharing in Zoom – IT Help

 

Article Summary. Method 1. All rights reserved. This image may not be used by other entities without the express written consent of wikiHow, Inc. If you have an invite or link in your email or texts, you can use that to Join a Zoom Meeting that’s already in progress.

If you want to host the meeting, open the desktop client, log in, and click New Meeting. It’s the a green button centered at the bottom of the window. Uncheck this box if you want your screen to share without sound. You’ll see all the screens you can share, including your Zoom screen and any tabs and windows you have open in a web browser, like YouTube or Google Docs. Once you share the selected screen, the participants in the Zoom meeting will see and hear it.

For example, if you opted to share the Google Docs tab in your web browser, the participants in the Zoom meeting will see it. When you want to stop sharing, click Stop Share at the top of your screen. Method 2. Tap Share. It’s the green icon centered at the bottom of your screen.

Tap to select Screen. You’ll find this near the bottom of the menu. Tap Start Now. When you share the screen, the participants in the Zoom meeting will be able to see everything on your mobile’s screen including passwords, payment details, photos, messages, and audio that you play.

If you don’t want to continue, tap Cancel. You’ll be redirected to your Home screen and you’ll see a camera icon in the notification panel that you are sharing your screen. You should see a sideways arrow in the bottom right corner of your screen that expands a menu that either allows you to annotate what’s on the screen or stop sharing. If you have Android 10 or higher, the audio generated by the screen you’re sharing will share with the Zoom meeting. Method 3. It’s the green icon centered at the bottom of your screen if you’re using an iPhone and in the top right corner of an iPad.

You’ll find this near the top of the menu. If you haven’t added screen sharing to your Control Center, you’ll need to follow the on-screen instructions. Access Control Center. For iPhones 8 and older and iPads running iOS 11, swipe up from the bottom of your screen to access Control Center; for iPhones X or iPads running iOS 12, swipe down from the top right corner of your screen.

Tap Zoom. This tells your iOS to broadcast your screen share to your Zoom application. Your screen will display a countdown from 3, after which your screen will share to the Zoom meeting. You’ll see a red bar across the top of your screen that you can tap to stop sharing. To share your audio while screen sharing, return to the meeting window while you’re screen sharing and tap Share Device Audio.

Only iOS 11 and up can share screens, but they cannot annotate like Androids. Include your email address to get a message when this question is answered. If you’re sharing from an iPhone or iPad, you should add “screen sharing” to your Control Center first.

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About This Article. Written by:. Luckily, there are plenty of virtual tools that you can add to your kit to make this transition a bit smoother. Follow along below, and in just a few easy steps you can take collaboration with your team to the next level. Share your screen in order for someone to interact with it. Go ahead and click on the green Share Screen button, and select from the options of what you would like to share.

For this demonstration I will be selecting my internet browser to share. In order to allow another user to gain control of your desktop, you may have to enable it through your system preferences here: macOS.

Go ahead and click Open System Preferences and check the box next to Zoom. You can close out System Preferences and continue your zoom call with the addition of the remote control feature. Right next to this is the drop down menu View Options , click on this and select Request Remote Control. In small group meetings, you might want to be able to enable multiple users to share windows at the same time, side-by-side from each other, and to interact with them remotely using mouse and keyboard without having to go through the above flow every single time.

This can be achieved by installing CoScreen in parallel to Zoom watch a quick live demo :. Now any participant can share one or multiple windows and anyone can interact with them using mouse and keyboard without having to request control.

Check out the full comparison of Zoom vs CoScreen! Request it here. Getting Started The benefits of being able to share screen control in Zoom Transitioning from working in-person with your team to being fully remote has been frustrating for many of us.

How to give screen control to another user remote keyboard control and mouse control in Zoom. How to request remote control keyboard control and mouse control in Zoom. How to regain keyboard and mouse control of your desktop in Zoom. How to enable multiple users to share and control mouse and keyboard at the same time while in a Zoom meeting using CoScreen. How to enable remote control in Zoom sharing keyboard control and mouse control 1.

Start by sharing your screen in a Zoom meeting 2. Choose what you want to share 3.

 
 

Sharing Screen Content through Zoom

 
 

First, it lets you lock in all the call settings you want once and have them be in place every time you meet. Second, recurring calls use the same join URL each time, so you never have to send a fresh one to attendees.

Additionally, if you meet with the same group regularly but not on a regular schedule, you can choose an option called No Fixed Time, which lets you use the same settings and meeting ID over and over with the same group, no matter when you get together.

This option is popular with educational groups who use Zoom as their virtual classroom. How you do this will depend on which platform you’re using, but you can refer to Zoom’s documentation for setting up your recurring meeting. Fair warning that for any recurring meeting, you cannot schedule it with your Personal Meeting ID also called PMI in Zoom; it’s a virtual private meeting space for you, and the link never changes. Also, know that all recurring meeting IDs expire after one year, so you’ll have to generate a new one then.

Say you’re using Zoom to hold a mandatory event, like a university lecture or a safety training session. You probably want to know who attends. You can get that information from a report once the meeting is finished.

Look for Usage Reports, and then click Meeting to find the meeting you want, select the report type and date range, and generate the report.

Requirements: To generate an attendee list, you need to be the 1 the host of the meeting, 2 in a role with Usage Reports enabled, or 3 an account administrator or owner. In addition to getting an attendance sheet, you can also gather information from meeting attendees about themselves before they join the call.

For example, you might want to require that attendees provide their name, company affiliation, or industry. To collect this information, first you need to require Registration, an option found in the My Meetings tab of the Zoom web app. Then, you can set up a form that attendees must fill out before they can join the meeting. For the registration form, Zoom provides standard fields, such as name and company affiliation, that you add using checkboxes.

To add new questions or fields, jump over to the tab called Custom Questions. If you’re using Zoom to run a digital event like a webinar, however, you might want to let attendees register via a form on your website or an event management app. Automation is a great way to make sure that everyone who signs up for your webinar is then registered in Zoom.

These pre-built Zaps are perfect for getting started:. You can make this automation even more powerful by making sure that any registrant information you collect is also added to your CRM or email marketing tool, so you can follow up more easily. Requirements: To require attendee information in Zoom, the host must have a Pro account. Additionally, the meeting cannot be your Personal Meeting ID. Zoom lets you record your web conferencing calls as videos, a handy feature for sharing the meeting with people who may have missed it or for reviewing what was said.

When you record, you must choose whether to use the local or cloud option. Local means you store the video file yourself, whether locally on your computer or in another storage space that you provide. With Cloud, which is for paying members only, Zoom stores the video for you in its cloud storage different account types come with different amounts of storage.

One convenience of the cloud option is that people can stream the video in a web browser once it’s ready. When creating a video from a conference call, it makes a big difference in the final quality to optimize a few settings in advance. For example, some calls might be broadcast-style, where only the host appears on screen.

See Actions for details on this update and how to modify your settings to allow screen sharing beyond the host. Enable a meeting password and share that password with your meeting attendees privately over email, in a calendar invite, or within Canvas.

Do not post your meeting password on a publicly accessible website. The WPI Hub. From this pop up menu you may select whether participants have the privilege to share their screen.

Figure 6: Security Menu in Zoom meeting window. From here you may quickly select how many people can share at any given time. It is suggested to only allow one meeting participant to share at a time for better ease of use.

Figure 7: Share Screen additional options menu in Zoom meeting window. Here, you can select who can share their screen, when they can share their screen and how many participants can share their screen at the same time. Figure 8: Advanced Sharing Options Tap Stop to confirm and stop sharing your screen.

Once you stop sharing, the icon at the top of your screen will turn green. You can tap it again to return to Zoom. Playing music on a Zoom call might have limited application. To play music on Zoom, begin with the same steps you used to share your screen with audio. Choose to share your main desktop, then open your music player and play your music while sharing your screen with the computer audio enabled. But if someone else on your Zoom call shares their screen, side-by-side mode can be a better layout for you.

Just pop into the Zoom settings, go to the Share Screen settings, and check the box to enable side-by-side sharing. Want to create your own videos and video presentations to share during your next meeting on Zoom?

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